BOOKKEEPING

Bookkeeping Services for Canadian Small Businesses

There’s nothing like settling down with a good set of books. 

There’s nothing like settling down with a good set of books. 

We can make sure yours isn’t a horror story.  

Trust us. We’ve seen people try and fail. We’ve seen people fall off track, and spend hours, days, even months getting their books back in order. 
 
While we love solving problems, we’d rather you didn’t have to deal with them in the first place. 
 
As a small business owner, you pour your all into your work. Set yourself up for success by getting your books in order. We offer a no-pressure free consultation so you can make sure we’re a great fit for your team. 

There’s no worse feeling than getting hit with a surprise around tax time.

Never fall behind with your books, stay organized, and make tax time a breeze.  

As a small business owner, you’re used to doing just about everything for your business. But knowing exactly how to track your expenses and your income is critical to your growth and success. 

Save yourself time and money in the long run: Paying someone to save you money might seem contradictory, but as part of your team, we can max out your deductions, and let you know where your business sits financially. 

We create plans specific to you, and review your accounts every year to make sure we aren’t over-charging for what you’re getting.

Know exactly what counts as an expense: We have a trained eye for what you can deduct as a business expense. 

Prep for your taxes in no time: By keeping your books in order from the start, you never need to scramble for the right documents to file your taxes. We can securely share the correct documents directly with your accountant. 

Keep up to date with any CRA changes: What was deduction last year, might not be this year. Business finance is what we do. It’s literally our job to keep up with any CRA changes that might affect your books. 

Our bookkeeping services include:

Flat Monthly Rates

Software Subscriptions

Xero Certified Experts

HubDoc Experts

We’re your team. We scale with you as your business grows.

We have great customers.

Angie Spring Studio West Salon
"We have been with payroll express since 2016 and highly recommend them. Payroll Xpress is professional, helpful, and prompt.

Our monthly advisory meetings with Angel have helped improve our business and we have learned so much!

It is to be an email or phone call away from any answers we need."

Angie Spring, Studio West Salon

Tricia Littlefield, Thunder Bay, Ontario.
“I hesitated hiring a bookkeeper but Angel and Joey have saved me so much time and headaches that I feel foolish for trying to do my own books.

I'm better off running my business and leaving the bookkeeping to the professionals.

Everything is so simple now and I can access my data any time and any where."

Tricia Littlefield, The Simple Web Inc.

Woman holding a bookkeeping checklist for certified Xero Accounting software.

Keep your books in order.

Free Bookkeeping Checklist

A little planning goes a long way in keeping your business organized and on track. 
Download our free Bookkeeping Checklist for Small Businesses to make sure your business books are in order. 

BOOKKEEPING CHECKLIST

Bookkeeping Services

We provide comprehensive bookkeeping services here at the new Bookkeeping Division at Payroll Xpress. Take the worry of your paperwork from your office to ours.

Samples of the kinds of services we provide are as follows:

Sort and organize all receipts, invoices, statements, remittances, etc.

Reconcile your chequebook and bank statements, identify errors and specific sources of adjustments, inform you of these adjustments and request that you make correcting entries directly into your chequebook.

Reconcile your credit card statements.

Enter all transactions into the industry award-winning professional accounting program, XERO.

Record all income and expenses, deposits and adjusting entries needed for that month.

Monthly or quarterly, we will prepare your HST returns.

Provide monthly or quarterly reports, depending on your needs, so you know how your business is doing at any given time.

Compile a year-end file for your accountant in a format that will result in minimal adjusting journal entries and has all the information that they would require to complete their engagement in a timely manner.

We are available to answer your questions and provide you with the information that you require to make good business decisions.

We work with industry leaders to bring you the best solutions.

Bookkeeping Service Packages

All packages are customizable. Need extra services? We have add-ons too. 

FAQs

Got a question? We’re here to help.
  • Are there any hidden fees?

    No there are no hidden fees. We offer flat-rate, monthly bookkeeping rates so you'll never be surprised by an invoice. If your business grows and you outgrow your monthly package, we will send you a quote and a 30-day notice of a price increase. 

  • Where are your prices?

    Each package is based on your business needs so we can provide a package after we have had a conversation with you. 


    Packages can start at $200/month for very small businesses to $450/month for complex businesses. 


    Pricing depends on a variety of factors.  Let's have a conversation. 

  • What methods of payment do you accept?

    We accept automatic deposit which is set-up at the beginning of our relationship. 

  • Have you worked with my type of business?

    Our team has a range of experience that includes  restaurants, web designers, doctors, contractors, hair salons, and many many more. We know the proper account setup and we work closely with your accountant. 

  • Do you work with businesses outside of Canada?

    We only work with businesses in Canada and predominately within Ontario and Manitoba.

  • Are your prices in Canadian dollars?

    Yes, we work in Canadian dollars.

  • How long has Payroll Xpress being in business?

    2019 is our 20th anniversary year and if you want to meet your team of payroll clerks and bookkeepers, please visit the About us page. Many of us have close to 20 years experience.

  • What is your hourly rate for bookkeeping?

    We provide a flat-rate monthly rate after discussing your business and your service needs. 


    Other bookkeepers charge by the hour but that means you never know how much you will pay and you can get stung with unexpected invoices. 


    We never want that to happen when you work with us which is why we have transparent pricing.


    We also want you to call us if you need help. Clients  paying by the hour often avoid making calls for fear that they will literally 'pay for it'. 

  • Do you answer your phone? Or will I get voicemail?

    Absolutely. We know you are busy and need things  taken care of right away -- and off your to-do list.


    You can count on us to answer your phone call.


    There is no need to book an appointment, or be worried about getting invoiced for asking a question. We want you to call. 

  • Why don't people hire bookkeepers?
    • They think they can do it themselves but often they don't have the time.
    • They don’t realize what is involved. 
    • They don’t realize that we have a "trained eye" and know where to categorize items or which items are true expenses and which are not.
    • They don’t realize we can help avoid calls from CRA and if there are calls, we can handle it on  behalf of our clients.
    • They don’t realize that we work as a team. We are always double-checking our clients' work by working as a team reviewing each other's work.

  • What kind of reports are available?

    Balance sheets, profit and loss, accounts receivable, accounts payable, general ledger, and custom reports are available. 

  • What problems can occur when the books by a 'backyard bookkeeper'?
    • They run into trouble with double entry bookkeeping
    • They end up getting behind and disorganized.
    • They think everything is an expense but sometimes it is not (this causes grey areas and possible red flags for an audit)

  • Is Payroll Xpress good at clean up work?

    We do a lot of clean-up work when other bookkeepers, or business owners, get behind. We are quick and efficient.

  • How can I lower my monthly bookkeeping rate?

    Ask us about connecting your accounts to Hubdoc so more of the bookkeeping process can be automated. 


    Also, sending in your receipts through Hubdoc and using Xero for invoicing will help reduce your monthly rate. 


    Ask us for more tips; we will be happy to help.

Let's have a conversation about bookkeeping and your business.

Fill out this form, or call us, to discuss how we can help get your books in order,  save you time, and follow Canada Revenue Agency rules and tax obligations. 

BOOKKEEPING REQUEST

Would you like to talk now?

HOURS: 
Monday - Friday: 9:00 am - 5:00 pm
Eastern Standard Time 
Call us at 1-807-625-6800
© 2025 

All Rights Reserved | Payroll Xpress 

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